Administration Assistant

***The closing date for applications is midnight on Friday 8th of August***

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. 

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual. 

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About the business unit  
The Buildings Unit (BLD) has a major presence in Mott MacDonald's regional offices throughout the UK and mainland Europe, providing a wide range of diverse and transferable cross-sector skills across five key Sectors; Advisory, Built Environment, Energy, Transportation and Water. We also provide local services to customers and technical leadership to the rest of the Group in these sectors.  

Overview of the role
Key responsibilities and duties include:

• Provide comprehensive administrative support
• Maintain and organise filing systems, ensuring effective document control Manage timesheets, including record-keeping and distribution to clients and agents on behalf of contractors
• Coordinate and facilitate training sessions
• Arrange travel accommodations, including booking cars, hotels, and restaurant reservations
• Maintain professional and courteous communication via telephone, email, and post
• Serve as a communication hub, ensuring all parties receive accurate and timely information
• Proactively anticipate the needs of others to ensure a seamless and positive experience

Candidate specification
Essential: 

• Proficient in a wide range of software packages
• Demonstrated ability to complete tasks independently using initiative
• Strong written and verbal communication skills
• Effective workload prioritisation and time management skills

We are actively recruiting a diverse workforce that is reflective of the communities we serve. We recognise that differences in ability, skills and experience are a strength and encourage applications from people of all backgrounds.

***The closing date for applications is midnight on Friday 8th of August***

Equality, diversity, and inclusion 

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

Agile working 

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

We offer some fantastic benefits including:

• 20 days annual leave plus public holidays
• Health insurance
• Life insurance
• Continuous development opportunities – because we want you to thrive  
• Travel allowance supporting local commuting
• Lunch vouchers
• Annual company performance bonus scheme – subject to Company performance 
• Continuous development opportunities – because we want you to thrive   
• Wellbeing support including access to an independent Employer Assistance Scheme, wellbeing champions and access to learning and support resources 
• The opportunity to make a difference; learn more about our social outcomes

Apply now, or for more information about our application process, click here.