Project Coordinator

Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 20,000+ talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.

Mott MacDonald is looking for a full time Project Coordinator to work on our transit projects.  As a Project Coordinator assigned to a large transit project, you will collaborate with a diverse team of professionals in the Washington Metropolitan Area. The ideal candidate will excel at managing multiple tasks simultaneously and thrive in a fast-paced design-build project environment.

Typical Duties and Responsibilities:

• Assist with updating monthly budget forecast and goals status for department projects
• Assist with preparation of project status reports to identify progress and monitor the project schedule and budget, to include CAPSTAT updates and preparation of Weekly Director progress report
• Assist with the oversight of the Capital and Operations budgets and preparation of accruals
• Maintain the contract files and project logs that include Contractor-Client correspondence, Contractor invoices and progress payments, coordinate contract changes and claims, time sheets and overtime, and cost estimates for changes to contract work
• Monitor and maintain contract logs with distribution of documents between Contractor and staff for compliance with contract time commitments
• Coordinate the collection of daily inspection reports from field inspectors and record lost time for Contractors; reconcile the lost time with reports from the Contractors
• Coordinate progress meetings with Contractor, and technical consultants, prepare meeting agendas, record meeting minutes, and follow up on action items
• Coordinate review of invoices and progress payments, prepare the payment packages and invoice reconciliation for authorization for payment
• Assist staff with collection of contract data and documentation and preparation of contract changes/modifications and claims
• Generate Bi-Weekly Work Plan with track rights, switch order number for assigned project(s)
• Provide Track Right log for contractor actual track access and track access delay, per management request
• Perform other duties as assigned by a Task Manager and/or the Program Manager

Candidate Specifications: 

• Bachelor’s degree in project management, Business, Finance or related field
• Minimum three (3) years demonstratable experience in Project Coordinator role and a minimum of (1) year out of (3) shall be in the transportation industry or large-scale construction sector
• Experience working with construction project management documentation (I.e. RFIs, Submittals, AIA payments, invoicing, etc.)
• Proficient in MS Office Suite and PROCORE
• Familiar with PeopleSoft Financials and CCOM is preferred
• Good verbal communication skills, and strong writing skills

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you! 

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

At Mott MacDonald, we provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave and company paid life insurance. 

The expected salary for this position is $67,000 - $82,000

Individual pay is determined based on several factors such as work location, education, experience, and unique skills. 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Equal employment opportunity is the law. 
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

More about Mott MacDonald

We’re a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence