Billing Analyst Advisor

Location/s: Bangkok, Thailand
Recruiter contact: Betty Atthawimol
 

This position prepares, submits invoices and coordinate with customer for collection including being expenses checking and timesheet administrator for APNA countries (Asia, Australia and New Zealand) as well. The duties of this position is including:

• Collaborate with project manager to able to set up project type / structure properly.
• Able to provide proper explanation in term of basic accounting principle to Project manager including all workflow under Account receivables business cycle.
• Works closely with project manager assuring that all costs are posted correctly prior to drafting the invoice.
  • Checking completeness and correctness of detail before invoice issuing
  • Drafts and submits invoices for approval, assuring that accurate supporting documents (timesheets, expenses, etc.) are attached;
  • Upon the approval and completion of the mandated QA/ QC processes finalizes invoices and submits them to the client;
  • Updates and maintains Excel spreadsheets by entering data and utilizing sorting, lookup and general data manipulation functions;
    •    Prepares credit memorandums and journal entries as needed;
    •    Assists project managers with tracking budgets versus the actuals and other monthly financial management obligations.
• Highlight unbilled WIP to project managers and challenge them on the treatment of WIP as required.
• Contact clients for any late payment of invoice.
• Escalate non-billing and/or non-payments to Finance on a monthly basis.
• Prepare monthly reports such as WIP report, Client report, and other ad hoc reports as requested.
• Coordinate with staff on expense claim and timesheet booking including able provide proper support / instruction.

Position Specification :
The individual in this position will have the following qualifications and skills:

• Bachelor Degree in Accounting (basic), Finance, Business Administration, or similar;
• Fluent communication in English.
• 3+ years of experience as a Accounting and billing specialist background in a corporate environment;
• Previous experience preparing/ computing/ processing invoices, including knowledge of accounts payable, and time and expenses would be ideal.
• Have experience in dealing with large volume of data and raising large quantity of invoices is plus
• Proficiency in Microsoft Office applications (Outlook, Word, and Excel- VLOOKUP, Pivot Table, sorting, and general data manipulation);
• Strong attention to detail, accuracy, organisational, and QA/QC skills;
• Strong interpersonal and written and verbal communication skills (Professional level).
• Ability to work independently.
• Ability to learn and adapt to new systems and ways of working
• Ability to handle large volume of queries from stakeholders
• Comfortable to work in different time-zones 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.