People Experience Administrator

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts across more than 50 countries across the world.

Our success is powered by our brilliant people, who bring a diverse range of skills, experiences, and viewpoints to achieve extraordinary results. As a proudly employee-owned business, we prioritise fairness, integrity, and the wellbeing of our team.

We offer numerous opportunities for learning, growth, and excellence, ensuring that everyone feels empowered, supported, and valued. Join us and be part of a connected global team where your ambitions are united, and you have the platform to be brilliant.
 

At Mott MacDonald, we empower people to thrive. As a HR Data Management Administrator, you will play a key role in shaping a positive employee experience, from onboarding to offboarding, that reflects our PRIDE Values (Progress, Respect, Integrity, Drive and Excellence).

Key Responsibilities

• Deliver end-to-end HR operational support across employee lifecycles, including onboarding, offboarding, and data management.
• Maintain accurate employee records in HR systems (personal details, job information, compensation, benefits).
• Administer employee benefits and liaise with external vendors (e.g., insurance providers).
• Drive innovation by supporting digital transformation and continuous improvement in our HR systems to enhance efficiency.
• Provide guidance on HR system usage and resolve user issues promptly.
• Ensure data accuracy, security, and compliance across all HR systems and files.
• Manage HR requests via ServiceNow; experience with Power BI and SAP SuccessFactors is an advantage.
• Collect and consolidate payroll data for timely and accurate processing.
• Complete HR administrative tasks (e.g., compensation updates, bank details, confirmation letters).
• Partner with payroll to ensure statutory compliance (social security, tax, provident fund) and system updates.
• Support HR transformation projects, including data migration.
• Build trusted relationships, working collaboratively with stakeholders across our Asia Pacific region (APNA), such as HRBP, TA, Payroll, HRIS, and employees.

Onboarding & Offboarding

• Facilitate onboarding for new hires, including employee code generation, personal data collection, and probation management.
• Conduct onboarding checks (visa verification for AU/NZ, Fit2Work for police and qualification checks).
• Administer offboarding processes, including system updates and stakeholder communication.

Data & Benefits Management

• Update employee data in HR systems (personal details, position changes, profile modifications).
• Prepare official documents (e.g., certificates, confirmation letters).
• Administer benefits, compensation updates, awards, bonuses, and insurance enrollment.
• Manage leave allowances and maintain organized employee files.

Continuous Improvement & Compliance

• Demonstrate a commitment to continuous improvement and collaboration, supporting our vision for a workplace where everyone can thrive.
• Drive process improvements, template updates, and HR procedure enhancements across APNA.
• Demonstrate integrity by ensuring data accuracy, secure data handling, access control, and confidentiality.
• Foster effective communication between HR Advisory and PeopleX teams.
• Collaborate with multiple stakeholders to achieve optimal outcomes.

Requirements:

• Bachelor’s degree in HR, Business, or related field
• Solid experience in HRIS, HR operations, HR system, or payroll
• Strong knowledge of HR Shared Service and payroll systems
• Excellent attention to detail and English communication skills
• Ability to prioritize and manage time in a fast-paced environment
• Proven experience setting up HR systems and workflows
• Skilled in stakeholder engagement and building trusted relationships across regions
• Proactive, solutions-focused, and passionate about HR service delivery
• Solid understanding of HR processes (payroll, time & attendance, talent management)
• Collaborative team player with ability to deliver independently in a multinational setting
• Strong problem-solving skills and continuous improvement mindset

Employee ownership

• Our employee ownership model means no external investors, just us, creating a culture of shared success.
• Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses.
• As your career grows, so does your stake, recognising your long-term impact and contribution.
• Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future.

Our benefits package is designed to enhance your experience: 

•    A flexible and agile work atmosphere that caters to your professional journey and life's special moments
•    A competitive salary complemented by Discretionary Group and Personal Performance Bonuses for eligible employees
•    Comprehensive coverage including life, personal accident, and salary continuance insurance, providing peace of mind during uncertain times
•    Opportunities to enhance your work-life balance through the option to purchase extra annual leave
•    Employee resource groups including the Inclusive Network for Women, Corporate Social Responsibility and more

You've got this!
We endorse a diverse and inclusive workplace and look to provide suitable opportunities for employees including the opportunity for part time and job shared roles where possible. If you are interested in this role and looking for a part time permanent opportunity, please apply!