Document Controller

Roles and Responsibilities: 
•    Manages the incoming and outgoing documents (internal and external)      
•    Checks compliance and quality of documents ahead of submission.    
•    Implement and maintain coordinated and consistent document depository for the Project Team.    
•    Provides unique identifiers for all project documentation.  
•    Records the incoming and outgoing distribution of documentation.    
•    Liaises with Consultant / Contractor / Subcontractor DC Team for any document control issues.  
•    Regularly updates the Document Distribution Matrix.  
•    Expedite document creation, review, signature approval, and release of internally produced documents.
•    Assist users in capturing and locating electronic information.
•    Ensure that all governance documents are updated, and a proper audit trail is maintained.  
•    Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle.
•    Responsible for the storage of the active and archived documents.  
•    Responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality records.

Qualifications
•    Recognised Document Control qualifications or relevant experience.
•    3 years’ experience in related role required.
  
 

Core Competencies
•    Strong analytical and critical thinking skills.
•    Excellent organisational skills and diligence.
•    Excellent verbal and written communication skills.
•    Excellent time management skills with a proven ability to meet deadlines.
•    Knowledgeable in Document Control Procedures.
•    Ability to multitask and prioritise workload efficiently.
•    Experience with tools such as SharePoint, Aconex, ProjectWise preferred.

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support. 

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing