Senior Finance Officer

Position Overview:

The Senior Finance Officer will play a key supporting role in managing the financial activities of the organization. This role is responsible for ensuring timely and accurate financial reporting, supporting statutory compliance and audits, maintaining internal controls, and assisting in overall financial planning and analysis.

The position requires close collaboration with the Country Finance Manager, FSC, HR Shared Services, and various internal and external stakeholders to ensure seamless financial operations and efficient resource management.


Responsibilities - will include, but not be limited to:

1. Financial reporting and analysis

• Assist in the preparation of annual financial statements in accordance with applicable accounting standards.
• Support the Country Finance Manager in conducting financial analysis, budget monitoring, and variance analysis.
• Prepare month-end closing schedules as required.

2. Audit and statutory compliance

• Coordinate with internal and external auditors by preparing audit schedules and ensuring timely responses to audit queries.
• Ensure compliance with all applicable statutory, tax, and financial regulations.
• Prepare and file withholding tax and VAT returns.
• Ensure accurate tax reporting and payments.
• Oversee the renewal process for entity permissions, trade licenses, and related regulatory requirements to avoid lapses. 

3. Accounts and ledger management

• Review journal entries and transaction postings made by FSC to ensure accuracy and compliance with internal policies.
• Maintain oversight of ledger balances, ensuring correctness and timely adjustments when needed.
• Review balance sheet reconciliations prepared by FSC and assist the Country Finance Manager in resolving outstanding issues and clearing aged balances.

4. Cash flow and treasury support

• Prepare and monitor short-term and long-term cash flow forecasts.
• Track bank balances to ensure adequate liquidity is maintained for operational and project needs.

5. Transaction processing and control

• Work closely with FSC for:

• Vendor invoice booking and ensuring timely payments.
• Client invoicing and collection follow-up.
• Work with the ISMA HR Shared Services team to ensure accurate and timely payroll processing and payments.

6. Procurement and asset management

• Collaborate with the procurement and operations teams to ensure all purchases and contracts comply with internal financial guidelines.
• Perform fixed asset verifications, maintain accurate asset records, and ensure proper capitalization, tagging, and disposal procedures.

7. Stakeholder engagement

• Liaise with external parties including auditors, vendors, banks to ensure timely communication.

8. Internal controls and process improvement

• Support the Country Finance Manager in maintaining and strengthening internal financial controls.
• Identify opportunities for automation and efficiency improvements within finance processes.

Work location: Lilongwe

The application closing date is 18th June 2025.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.