2026 UK Graduate Document Control Assistant

Before making an application, please browse all graduate opportunities available as we will accept one application per candidate.  Once you have made an application you will not be able to make changes to your selection or make a new application.  

Please note we are looking for this role to start immediately - therefore you must have already graduated.

To avoid missing out on this opportunity, we recommend that you apply as soon as possible as we will close when the positions have been filled. 

Turn your ambition into action - apply now and shape your future with us.  

Job Description

Strategic Thinking. Sustainable Solutions. Meaningful Impact. 

We’re proud to be employee-owned, which means our people shape our direction. You’ll be supported by a culture that values innovation, wellbeing, and continuous learning. Whether you’re passionate about performance improvement, investment strategy, or climate resilience, this is your opportunity to make a real difference. 

What You’ll Be Doing

As a Graduate Document Control Assistant you'll be processing all manner of Legal Documents including Board Minutes, Written Resolutions, Powers of Attorney, Consultancy Agreements, Deeds, Collateral Warranties, Sub-Consultancy Agreements, Parent Company Guarantees, Confidentiality Agreements, Letters of Appointment/Engagement, Leases and Licences.

The Group Legal Department is a busy international team of legal professionals with technical experts based in the UK, Dubai, India, Singapore, Australia, Canada and the USA. The Legal Department is headed by our Group General Counsel and Group Company Secretary and the Company Secretarial Practice is managed day-to-day by the Deputy Company Secretary.

Duties include:

- Document Execution Process – handling the daily workload of processing for execution a large variety of Legal Documents including Board Minutes, Written Resolutions, Powers of Attorney, Contracts, Deeds, Collateral Warranties, Sub-Consultancy Agreements, Parent Company Guarantees, Confidentiality Agreements, Letters of Appointment/Engagement, Leases and Licences and processing them for execution by the directors and officers (via DocuSign or wet-ink);

- Checking that all approvals, consents, financial limits, special conditions etc., are in place, and all support documents and legal reviews are attached and in good order before the engrossment versions are sent to the various boards for execution;

- Completing Signature Request Forms to accompany the signature bundles;

- Scanning of the executed documents and arranging for the originals to be couriered to the requestors;

- Recording executed documents in SharePoint (digital file storage) and Diligent (database);

- Filing of executed PoAs, PCGs and other legal documents in SharePoint, and

- Under supervision, occasionally processing legal documents to be notarised, translated, consularised and apostilled.

The Document Control Team are based in our London office (Fleet Place, EC4). The new role of Graduate Document Control Assistant will be based three days a week in the Fleet Place office and two days remotely. They will be working alongside one other teammate based in our London office and four others based in our Croydon office, but who often attend the Fleet Place office as part of their duties.

Candidate Specification

We are looking for committed and motivated graduates with a genuine passion and a desire to make a difference in the world. If this describes you, apply today to launch your career at Mott MacDonald.

This position requires a legal graduate, with strong communication skills, exceptional organisational and accuracy skills and a keen eye for detail. A strong work ethic to be able to manage a high volume of commercially sensitive documentation and the ability to work as a proactive team member and manage and prioritise conflicting demands are essential. Full training on Mott MacDonalds Document Execution process will be provided, and the appointees will have the ongoing support of the entire Company Secretarial Practice. Previous experience of office working and in document handling is desirable but not essential.

To be eligible for this opportunity, you will have less than 12 months’ relevant experience (excluding placements) and have already obtained a minimum of a bachelor’s degree (obtained no earlier than 2024) in the following degree discipline:  

• Law 

In your application, you should aim to demonstrate your genuine interest in both the opportunity and in joining Mott MacDonald. You can do this by highlighting any relevant experience or interests - such as modules you've studied, previous work experience, or any research you've undertaken about our company, values, and projects. 

We personally review every completed application form we receive as this part of our selection process is entirely human led, we do not use AI tools at this stage and kindly expect you not to either. We want you to answer each application question with authenticity so we can get to know the real you. Joining us as a graduate is your opportunity to shape your own story 

We are looking for graduates with the following strengths: 

• Proactively takes initiative to complete tasks efficiently and independently. 
• Communicates effectively and clearly with clients and colleagues. 
• Delivers high quality written work with strong attention to detail and clarity. 
• Demonstrates a structured and analytical approach to problem solving. 

As we want the best people for the role, we support flexible working.  Please ask us at interview stage about any flexibility you may need. 

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024.  

Our ethos is to develop, train and retain our graduates and therefore we are looking for a long-term relationship with our graduates. For this reason, we cannot accept applications from candidates who would be working under the Graduate visa route or other time-limited visas, (irrespective of visa duration), due to their temporary nature and the requirement for sponsorship under the Skilled Worker route in future. 

We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future. 

About your development  

A graduate position should be more than just a job. We know this and so do you. That’s why with our graduate roles we aim to give you the experience and technical knowledge you need to progress your career.  From the moment you join us, you’ll receive the training you need. You will be assigned a mentor, who will guide you to meet the objectives of your professional training needs.  You will join our three-year early careers soft skills development programme – Accelerating your Future, which is designed to give you the skills and tools necessary for a long-lasting successful career here at Mott MacDonald.  

You will have the opportunity to make a difference; learn more about Our Purpose and the difference we can make!  

You’re probably wondering what else is on offer. Join us, and you’ll get: 

•    Biannual salary reviews: we believe that hard work should be rewarded and recognised. Therefore, for the first three years of your career with us, you’ll have biannual salary reviews. 

•    A competitive salary: in addition to biannual reviews, we will ensure that you’re given a salary that matches the current industry standard.  

•    Contributory pension up to 7% of your salary: we have the best people on our team, and we like to look out for them. With our support, you’ll have all the advice and options you need to be able to invest in your future. 

•    A flexible benefits scheme: our company is made up of a range of different people and we understand that different people want different things. That’s why with our flexible plan, you’ll have the ability to manage the range of benefits we have on offer, to suit your specific needs. 

Our social side 

Being part of Mott MacDonald means more than just work; there’s a huge range of fun and exciting things that you can get involved in.  

From the moment you join us, you’ll have the opportunity to expand your social and professional network, whether it’s meeting other graduates or joining forces with other members of staff from around the company at our annual sports day. Each of our offices have a sports and social committee which will give you the chance to be part of a variety of sports, social and charity events. We’re committed to promoting a strong culture of social responsibility and encourage our staff to play active roles in the local community. 

It's worth noting that sports and social committees tend to vary from office to office, so as well as getting involved in what’s already on offer, don’t be afraid to suggest new events or initiatives that you think could be a great addition.  It doesn’t stop there. As well as events, you’ll also have access to discounts on cinema tickets, travel, fashion, utilities and much more as part of our company benefits which you can take advantage of the moment you join.  

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

More about Mott MacDonald

We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence