Project Administrator

****Application Deadline 24th December****

Mott MacDonald

We’re a global engineering, management, and development consultancy. 
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities. 

A fundamental part of this is respecting each person’s differences and striving to meet their needs. 

We are proud to be a one of Glassdoor’s top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.

Our values: Progress, Respect, Integrity, Drive, Excellence. 

The Social Infrastructure team at Mott MacDonald delivers a range of meaningful projects to support vulnerable communities across the UK, supporting delivery of key policies in areas such as social care, early years and health.

One of our key projects is the Adoption and Special Guardianship Support Fund (ASGSF), a programme we have successfully run since 2015, for our client for the Department for Education (DfE).  Over £350 million has been spent to ensure more than 129,000 adoptive and special guardianship order families across the country have access to funded therapeutic support.                              

The Project Administrator role involves working with internal and external stakeholders, reviewing and assessing applications made to the ASGSF. You will also manage day-to-day queries from stakeholders and provide administrative support to the wider team.  We are looking for an enthusiastic and self-motivated team player who has excellent communication skills.

As Project Administrator you will be part of our programme team. You will be joining a supportive group who work together to achieve programme goals through connected thinking.  Our Project Administrators play a vital role in ensuring the success of the ASGSF.

What you will contribute:

• Utilise a bespoke IT solution to process applications to the Fund
• Support with monitoring a shared inbox; investigate and respond to queries, flagging for other team members’ attention and referring or escalating where needed
• Handling inbound calls from stakeholders with a goal of achieving stakeholder satisfaction
• Relationship building through maintaining exceptional customer service standards
• Attend meetings and share best practice with colleagues
• Process and analyse data accurately to respond to requests for information
• Support with producing, formatting, and distributing programme documentation (this may include minutes, reports, and presentations)
• Maintain programme records in accordance with our internal Business 
• Management Systems (BMS) and programme-specific requirements
• Engage in continuous improvement and seek ways to increasing efficiency
• Provide additional administrative support to the Programme management team as required.

Must be able to travel to a local office for collaborative working.

To be successful in this role we would like to hear from individuals who have worked in a busy administration role previously, are used to handling high volumes of data and have good attention to detail.

You will be confident in liaising with internal colleagues and external stakeholders and clients, have excellent organisational skills with the ability to meet deadlines and be able to work in what can be a high-pressure environment.

In return you will join a friendly and energetic team who work closely to support each other’s work and who take pride in providing high quality administrative support services.

Required for the position of Project Administrator:

• Previous experience in a similar role and/or environment
• Ability to work both independently and as part of a larger team
• Email and telephone communication with stakeholders and the ability to build strong relationships
• Ability to follow written procedures and learn new processes quickly and easily
• Computer literate in Microsoft applications
• Effective time management and the ability to prioritise and work under pressure
• Good attention to detail to ensure accuracy.

Preferred, but not required:

• Experience of working with Local Authorities or Central Government
• Experience of using Microsoft PowerBi.
   

Application deadline 24th December. We intend to conduct interviews in the first 2 full weeks of January.

UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Equality, diversity, and inclusion 

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

Agile working 

Happy to talk Flexible Working and how we can support your responsibilities beyond the workplace.

We offer some fantastic benefits including:

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.

 Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.

 Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

Apply now, or for more information about our application process, click here.