Administrative Assistant

Job Description:

• Maintain clear and up-to-date filing system for all documents, including contracts, invoices, receipts, correspondence, staffing records etc., and archive files when appropriate.

• Assist and organise events such as partner meetings, review missions, workshops and or conferences; agenda preparation and logistics coordination as required.

• Providing a key support and handling essential project tasks such as Document control, Timesheet management, and client interactions.

• Provide administrative assistance including calendar management.

• Presenting a friendly and professional image of Mott MacDonald. 

• Assisting project teams when required with general administration.

• Supporting the office facilities team in their duties

• Assisting in the booking of meeting rooms

• Assisting travel bookings

• Support TA for mobilization of teams.

Candidate Specification:

• Graduate in any discipline

• Preferred experience using administrative systems, record management and general administrative concept and practices

• Good experience in advanced levels of MS Office, including Word, Excel, PowerPoint and Outlook (able to format reports and reorganize data using spreadsheets).

• Prefers experince in document control activities such as maintain, record, store and update.

• Experience in document control activities such as maintain, record, store and update.

• Extensive knowledge in timesheet management

• Strong written, methodical and problem-solving skills.

• Track record of success in roles requiring multitasking.

• Ability to work on one's own and as part of a team.

• Exemplary written and verbal communication skills.

• Understanding of business travel booking

• Immediate joiner or someone who wants to re-start their career.

Location : Noida