Billing Specialist

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

Mott MacDonald is looking for a Billing Specialist to join our team in either of these offices: Pensacola, Duluth, or Houston. You will be responsible for supporting Project Managers and Project Teams with large project invoicing, tracking, and monitoring financial health. Coordinating and processing Subconsultant invoices monthly and report on status is a critical part. Review and monitor collections, coordinating with the client and project teams on payment terms and applications. Partnering with Project Accountants on KPIs and report up to Region and Group as requested on Working Capital.

Duties of this position will include, but not be limited to:

• Read and understand contract financial terms
• Attend project startup meetings & monthly review meetings as needed
• Working with Project Accountant to set up invoicing in CB
• Monthly invoice preparation
• Review and entry of subs & vendors by direction of PA
• Processing of purchase orders as needed
• Review of non-billable cost
• Invoice submission to client
• Tracking of payment from client
• Request payment to Subs
• Process and request approval for credit memos, allocations and write offs
• Financial reporting on revenue from projects and working capital to Unit leadership
• Reconciliation in Connect Business as needed
• Support of project claims as needed
• Internal and external audit support
• Project file management of contractual & financial items
• Close out process in Connect Business
• Be able to implement business analytics dashboards, adapt to new database programs, understand AI and other tools for Business Process Automation
• Effective communication, detailed oriented, time management and able to problem solve
• Candidate must be a team player; flexible and willing to travel

Candidate Specification:

We welcome applications from candidates with the following experience:

• BS or BA Degree in Accounting, Finance or Business
• At least 7 or more years of invoicing / project accounting
• Experience within the engineering consultancy industry preferred
• Proficiency with MS Office (Word, PowerPoint, Excel (Advanced Level))
• Proficiency with business analytics tools

Benefits & Reward

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses. We provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave, and company paid life insurance.

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

Collaboration at Our Core
At Mott MacDonald, we believe great ideas happen when we’re together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

Equal opportunity is the law. 

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

• English version
• Spanish version
• Chinese version

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.