Document Controller

Mott MacDonald Bentley are recruiting for a Document Controller to join the Strategic Pipeline Alliance (SPA).

The 330km Strategic Pipeline Alliance (SPA) Project by Anglian Water is under construction and will be completed during AMP8. Beyond this we have a further 260km of water transfer pipelines and associated infrastructure to be delivered in AMP8.

What will you be doing as our new Document Controller?   

In support of the wide range of vital, complex and exciting projects we are undertaking across a large team of alliance companies, we are looking for an Document Controller to join the Delivery team. 

You will be reporting to the Information Manager, and be responsible for document/information control on SPA projects across the entire programme. The role is primarily assurance including maintaining records, overseeing document control and compliance to SPA BIM standards and Common Data Environment (CDE) process workflows. 

Key responsibilities:  

• Assist project team leads with administration and maintenance of the Master Information Delivery Plan (MIDP) on projects. 

• Generate new document and drawing numbers upon request from the project team and supply chain ensuring they are registered in the MIDP. 

• Support the project team and supply chain end-users to upload, create and store data correctly into the various SPA CDE platform folders. 

• Review and audit project deliverables – checking that deliverable files are registered in the MIDP, all metadata is competed correctly, and each deliverable filename conforms to the file naming convention. 

• Administer the incoming documents and outgoing deliverables processes for the project team and supply chain, assisting with the distribution of developed content and information, and ensuring that SPA QA is applied at all stages. 

• Assist the Information Manager with the creation and distribution of guidance, workflows and training resources. 

• Assist the Information Manager with training of project team and supply chain end-users in correct document control related matters and CDE workflow procedures. 

• Assist project team leads with project report preparation, follow-up and reminders - monitoring the progress of deliverables, sending reminders to the Delivery Teams about the deadlines. 

• Assist with the administration of end-user authentication and access to the CDE. 

• Assist with end-user troubleshooting of CDE related technical problems. 

A little bit about your skills, experience and behaviours:  

This job might be for you if you have:   

• Minimum NVQ or similar. 

• Experience working in a project support environment. 

• Experience with document control, administration. 

• Experience working in the Water Utilities industry or building, infrastructure design industry. 

• Experience working to PAS1192 or ISO19650 BIM protocols. 

• Knowledge of SPA Common Data Environment technologies is beneficial: MS SharePoint, BIM 360 Docs, MS Azure Cloud, GIS application software.  

• Knowledge of Office 365. (Word, Excel, PowerPoint, MS Teams) 

• Knowledge of MS Power BI, MS Flow Automate, MS Forms. 

Our ambition is to build a more inclusive environment. We are committed to celebrating and promoting diversity.

Here at SPA we are looking for extraordinary people who want to help create a place where everyone can thrive and where people are excited to be part of the team. So, whatever your background and however you identify, please apply if you think this role was made for you.

What we can offer: 

At Mott MacDonald Bentley you will be offered a competitive salary which is commensurate based on your experience.

Our core benefits include: 

• Pension matched by employer up to 7% 
• Option to purchase, sell and carry over annual leave 
• Life assurance / Private Medical Insurance / Critical Illness Insurance and Health Screening options 
• 26 weeks maternity leave, enhanced paternity and adoption leave/ Shared parental leave  
• Payment of annual professional institution subscription costs 
• Gym Membership discounts UK wide  
• Cycle to work scheme, interest free season ticket loans and discounted dining cards also available

About Mott MacDonald

Mott MacDonald is a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence.

We believe that because we care about what we do, we do things better.

We know that our people are our most valuable asset, so we are dedicated to investing in them, through our comprehensive training and development schemes, exposure to the wider design and build business and endless opportunities.

We are committed to creating a workplace where our people are safe, have a voice, can reach their full potential, and everyone shares in the rewards.

You’ll have the opportunity to contribute to projects that benefit our communities – from helping to secure water supplies for future generations to protecting homes and businesses from flood risk – our projects make a real difference.

Diversity, Equity & Inclusion

A Mott MacDonald Bentley we welcome applications from all sectors of the community. We are dedicated to building a diverse workplace where everyone feels included, has the opportunity to thrive, and is treated with respect.

Even if you don’t meet every requirement for this role but are excited about the opportunity, we encourage you to apply. Find out more about our approach to Diversity, Equity & Inclusion here: https://www.mottmacbentley.co.uk/people.

We are committed to ensuring that our recruitment practices are barrier-free and as inclusive as possible. This includes making adjustments during the job application process and throughout your future career with us. Please call 01756 691572 or email recruitment@jnbentley.co.uk to discuss any such adjustments that we can make. You can read more about our Equal Opportunities Policy here: Equality, diversity and inclusion - Mott MacDonald

Agile working

We are committed to providing a flexible and agile working environment that supports both our employees and the needs of the business.

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