Project Administrator/Assistant PM

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

Mott MacDonald is looking for an Project Administrator/Assistant PM to join our dynamic team in Toronto. In this role, you will support the successful delivery of projects across a range of sectors including transit and transportation, built environment, energy, and water. Working closely with Project Managers and multidisciplinary teams, you will assist with project coordination, commercial management, stakeholder engagement, schedule tracking, and project reporting while contributing to the continued growth and success of our business.

You will also have opportunities to develop your project management capabilities while support the Project Manager, and contribute to Mott MacDonald’s commitment to excellence, innovation, and collaboration.

Key Responsibilities:

• Support Project Managers in delivering projects on time, within budget, and to client expectations.
• Assist with project planning, coordination, monitoring, and reporting activities throughout the project lifecycle.
• Work closely with project and commercial teams to support project controls, contract administration, and adherence to change management processes.
• Help identify, track, and monitor project risks, issues, and opportunities, and assist in the implementation of mitigation strategies.
• Support the maintenance of project schedules, including coordinating schedule updates with multidisciplinary teams and monitoring progress against key milestones.
• Assist the Project Manager and Design Manager with stakeholder engagement activities, including meeting coordination, documentation, and tracking actions and decisions.
• Prepare project status reports, dashboards, presentations, and other documentation to support project governance and decision-making.
• Support commercial objectives by tracking project performance metrics and helping ensure timely delivery of required reporting and project information.
• Contribute to a strong health, safety, and wellbeing culture.

Successful candidates will possess the below skills, qualifications and experience: 

• 4-6 years of project coordination, project management, consulting, or infrastructure-related experience, preferably within transportation, transit, buildings, energy, or water projects.
• A Bachelor's degree in Project Management, Engineering, Business, or a related discipline, or equivalent relevant experience.
• Experience supporting the delivery of multidisciplinary projects and working within project teams.
• Understanding of project management principles, including planning, scheduling, risk management, budgeting, and project controls.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• An interest in project financial performance and contract administration.
• Ability to build and maintain positive working relationships with colleagues, clients, contractors, suppliers, and other stakeholders.
• Strong written and verbal communication skills, with the ability to communicate effectively with both technical and non-technical audiences.
• Proficiency in Microsoft Office applications and familiarity with project management tools and reporting systems.
• Membership with PMI or a related professional organization is considered an asset.
• CAPM, PMP, or other project management certifications are considered assets.
• Experience working with infrastructure clients or public sector organizations in the Greater Toronto Area is considered an asset.

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses.

Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

The expected salary range for this position is from $75,000 - $95,000. 

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute. 

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.