Proposal Manager

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

Mott MacDonald’s business is growing! We are seeking an experienced, skilled Proposal Manager to lead the development of complex proposals and presentations to win competitive projects in North America. As a proposal professional you will work closely with senior technical staff, business development professionals, bid managers, and team members in Canada and the wider regional team. Together, you will lead compelling and winning proposals for both large and strategic projects across North America with a focus on Canada.

This role requires exceptional leadership skills to drive the process and coordinate and develop compliant and compelling responses to RFQs/RFPs, client interviews, and presentations. As a Proposal Manager you will provide guidance, training, and assistance to the team in effective proposal writing, coordination, and preparation of presentations. The successful candidate will drive the process, effectively convey the messaging identified through prepositioning, including win themes, differentiators, and value propositions, and comprehensively customize all aspects of the proposal.

The successful candidate will:

• Lead proposal strategy and development of creative, compelling, and targeted proposals across all practices.
• Highlight strengths and differentiators throughout all sections of the proposal and presentations.
• Facilitate coordination with technical staff in developing strategic proposal responses to meet proposal requirements.
• Develop Requests for Information based on client RFPs/RFQs and collaborate with subconsultant teaming partners for proposal needs.
• Customize all sections of proposals, including resumes and project descriptions.
• Review proposal drafts and final versions for responsiveness, compliance, accuracy, quality, consistent writing style, and effective layout and design.
• Lead, coordinate and/or serve as a reviewer for formal reviews on selected pursuits.
• Support the development and implementation of pursuits and strategic pursuit processes.
• Lead the development of proposals and presentations, including key messages, themes, and differentiators.
• Conduct storyboarding sessions to drive content plans, develop graphics, and determine layout in line with brand standards.
• Support efforts to monitor submissions against proposal best practices and industry standards, while considering process improvement opportunities
• Lead end-to end process and proposal development for small to large scale proposals, including document layout and production
• Partner with the Capture Team to develop Capture Plans and strategies for top pursuits, including conducting industry research and competitive analysis.
• Contribute to lessons learned through internal pursuit team, marketing support team, and external client debriefs
• Assist team in development and preparation of interview materials, including slide deck, leave-behinds, question and answer preparation, team rehearsals, and technology
• Build and maintain relationships with technical staff, subject matter experts, and prospective teaming partners to promote effective communication and partnerships.
• Assist with presentations, conduct technical staff interviews, archive proposals, and update company/business information.
• Maintain proposal content library using enterprise system while adhering to information lifecycle governance
• Lead by example and mentor team members, providing guidance, feedback, and support to strengthen team capabilities.

Candidate Specification

• 10 plus years’ experience developing strategic submissions, preferably within the AEC industry.
• Bachelor's Degree in Marketing, Communications, Journalism, English, Business, or a related field.
• Excellent oral, written, and visual communication skills, including editing and proofreading abilities.
• Strong document layout skills required.
• Strong ability to manage and motivate others, stimulating creativity.
• Effective communication with technical staff and management, fostering collaborative relationships.
• Excellent time and project management skills, with the ability to prioritize and thrive in a fast-paced, collaborative environment.
• A self-starter who will collaborate with the team, adapt to a rapidly changing and competitive environment, and prioritize and multi-task in high pressure environments.
• Strong organizational skills, attention to detail, analytical and general business skills, and the ability to process information quickly and accurately.
• Ability to thrive under the pressure of multiple deadlines while managing projects with diverse team members.
• Ability to independently manage a varying workload, including schedule and resource management.
• A keen attention to detail that allows you to work efficiently in a busy and deadline driven work environment while maintaining accuracy and quality.
• Goal-oriented mindset with a desire to increase proposal win rate.
• Proficiency in Microsoft Office and Adobe InDesign and MS Word layouts, Illustrator, and Photoshop. Experience in PowerPoint, SharePoint and CRM software.

Mott MacDonald’s corporate philosophy is fostered by a strong and supportive culture of in-person collaboration with one another, our clients, and our partners. We are pleased to offer and support hybrid working arrangements as appropriate and in accordance with our culture and company policies.

If you are a highly motivated and experienced professional who excels in developing strategic proposals and presentations, we encourage you to apply. Join our team and contribute to our success in winning highly competitive projects in our North America region.

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you! 

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.